CITY OF DIEPPE
Operations and Community Life

Community Development Department

Job Description

Community Officer, Special Events

SUMMARY

Reporting to the Director of Community Development, the incumbent: 1) acts as an events resource person, strategically advising and supporting partners in building an engaged and resilient community; 2) plays a key role in the design and production of special municipal events; and 3) is instrumental in ensuring the success and maximizing the impact of events by overseeing their planning, organization and coordination.

This position involves translating the municipality’s vision into milestone events that embody the City’s values. It is more than just a logistical role; it’s a job where experience and discernment enrich event offerings in Dieppe, ensuring coherence and depth in each initiative.

DUTIES AND RESPONSIBILITIES

1.    Event development
•    Develop a clear vision for each event, taking objectives and target audience into account
•    Work with stakeholders to align concept and content with organizational values
•    Set measurable objectives based on resources and budget
•    Create engaging experiences with varied activities and facilitation
•    Establish and maintain strategic partnerships to support the event
•    Measure impact by collecting data on attendance, satisfaction levels, and spin-offs
•    Analyze results to identify areas for improvement
•    Incorporate lessons learned into future event planning
•    Identify volunteer needs depending on the tasks to be performed
•    Draft job descriptions that will appeal to volunteers
•    Organize training to prepare volunteers for their roles
•    Provide tools and resources to support volunteers in their work

2.    Event acquisition and attraction
•    Work with stakeholders to align initiatives with local priorities
•    Identify events and tournaments suited to the host facilities and venues
•    Help with the preparation of bids to host events, including logistics and incentives
•    Support site visits and negotiations with organizers to increase chances that bids succeed

3.    Event support
•    Collaborate with teams to develop planning strategies tailored to event objectives and resources
•    Analyze needs and establish a clear timeline and budget
•    Advise on necessary permits (street closures, alcohol, noise)
•    Help navigate municipal event regulations
•    Support logistics planning and management (equipment, support services)
•    Offer grants, sponsorships or financial assistance for events aligned with local priorities
•    Advise on fundraising, grants and budget management

4.    Human, financial and material resource management
•    Plan and supervise the work of subordinate staff
•    Participate in budget planning and coordinate revenues and expenses
•    Work with Human Resources on student recruitment
•    Supervise student staff (training, evaluation, management of schedules and duties)
•    Ensure quality relations between student staff, the public and organizations
•    Manage program and event registrations
•    Collect registration payments
•    Perform any other tasks required for the smooth running of the department

MINIMUM REQUIREMENTS

Education
•    Bachelor’s degree in recreation or leisure studies, marketing, commerce, business administration or a related field, or training in community development

Experience
•    Five (5) years’ experience in event planning, coordination or support roles, preferably in a municipal or community setting
•    Familiarity with municipal regulations, as well as event planning and management policies and procedures (asset)
•    Significant staff supervision and project management experience
•    Experience in group facilitation and chairing committees and working groups
•    Experience in public speaking and making presentations
•    Experience in a multicultural setting (asset)
•    Experience developing plans and managing sponsorships (asset)

Driver’s license
•    Class 5

Knowledge
•    Command of Microsoft Office software (Word, Excel, PowerPoint, Outlook)
•    Extensive knowledge of project management principles and techniques, so as to be able to effectively plan, organize and coordinate all aspects of events, while meeting deadlines and optimizing available resources
•    Knowledge and understanding of current event-industry trends, and the ability to design original and innovative concepts that captivate audiences and create memorable experiences
•    Strong interpersonal communication skills, and the ability to negotiate effectively with clients, suppliers and team members to ensure smooth collaboration and achieve event objectives

Skills
•    Fluency in spoken and written French and English
•    Excellent planning, analytical, organizational, prioritization and time-management skills
•    Ability to work independently and as part of a team
•    Outstanding initiative and creativity
•    Facilitation and leadership skills
•    Project management skills and experience
•    Ability to communicate easily and effectively with the public
•    Customer service orientation and good interpersonal skills with people of all ages
•    Problem-solving skills and good judgment
•    Ability to build effective relationships and negotiate with volunteers, the private sector and the public
•    Ability to design and organize events, activities and programs
•    Strong supervisory skills
•    Punctuality and regular attendance
•    Physical ability to do the work assigned
•    Good past record of job performance
•    Respect for the City of Dieppe’s confidentiality rules and organizational values

WORK SCHEDULE
•    Thirty-five (35) hours per week; flexible hours (day, evening and weekend)

SALARY
•    Hourly rate at hiring of $37.62. As per CUPE Local 4679 collective agreement

CLOSING DATE    

•    The closing date to submit your application is April 11, 2025 at 23 h 59

N.B.: The above statements reflect the characteristic aspects of the job in question and are intended to describe the general nature and level of work performed. They should not, however, be considered an exhaustive list of all the responsibilities, duties, abilities, and inherent requirements of the position.  All staff members may, from time to time, be required to perform duties outside their normal responsibilities, as needed.
Please note that the municipality officially declared itself a francophone city offering bilingual services in 2000 (Municipal Administration Language Policy A-9). French is the City’s working language, and all staff must be able to speak and write in French and English.

Revised in October 2024 - Human Resources Department