SUMMARY

Reporting to the City treasurer and the Finance Department, the incumbent is responsible for procurement and for the strategic planning, implementation and continuous improvement of the City’s purchasing and tendering activities. In addition to developing and enforcing the municipal purchasing policy, the role ensures the integrity of the contracting process, analyzes markets to optimize cost and quality, and develops efficient and innovative procurement strategies that comply with legal and regulatory requirements.

The position also involves evaluating and managing suppliers, ensuring compliance with quality and safety standards, handling contractual disputes and advising municipal management. It contributes to sound financial stewardship by promoting good procurement practices among management, preparing statistical reports and supporting continuous improvement through the integration of innovative technologies and solutions.

DUTIES AND RESPONSIBILITIES

1.       Strategy and planning

• Plan, organize and evaluate procurement activities for the entire City
• Develop and implement optimal procurement strategies, identifying risk and efficiency indicators including opportunities for group purchasing to optimize costs
• Develop and implement the City’s purchasing policy, with a particular focus on updating and applying By-Law A-6 Approval of Budgetary Expenditures to effectively incorporate legal and operational requirements into municipal procurement practices

 2.       Market analysis, supplier evaluation and management

• Analyze market conditions, assess product costs and quality and develop sourcing options to achieve the best prices
• Implement a continuous supplier evaluation process and ensure proper risk management, including compliance with WorkSafe NB
• Design and maintain a rigorous evaluation procedure to ensure that suppliers meet the City’s quality and compliance standards, including clear criteria for assessing their performance on each project
• Develop protocols to manage non-compliance, including the possibility of suspending a supplier’s participation in tenders for a set period if minimum requirements were not met on previous projects
• Handle complaints and disputes with suppliers and provide support in the event of termination of non-compliant contracts

3.       Procurement process management

• Ensure the integrity of the process, manage the receipt and opening of bids and recommend the most advantageous offer
• Sit on selection committees as required
• Verify applications rigorously and prepare and maintain all contractual documents

4.       Innovation and improvement

• Support the implementation of strategies to improve supply management
• Focus on optimizing purchasing quality and reducing costs
• Integrate innovative practices and emerging technologies to maximize operational efficiency
• Recommend improvements to purchasing practices and policies

5.       Additional responsibilities

• Serve as a resource person to advise management on legally compliant procurement
• Raise stakeholder awareness of purchasing policies and By-Law A-6 - Approval of Budgetary Expenditures through individual and group training
• Collect and analyze data and prepare statistical reports
• Perform any other related tasks assigned by the Finance Department

MINIMUM REQUIREMENTS

Education

• Undergraduate degree in supply management, business administration or a related field
• An equivalent combination of education and experience may be considered

Experience

• Minimum of three years of relevant experience in procurement, ideally in the public sector
• Procurement certifications such as Certified Professional in Supply Management (CPSM), Certified Professional Public Buyer (CPPB) or Supply Chain Management Professional (SCMP) (asset)
• Project management certification (Project Management Professional (PMP) or equivalent) (asset)

Knowledge

• Fluency in spoken and written French and English
• Knowledge of provincial and municipal legislation and policies related to public purchasing
• Ability to analyze market trends and evaluate purchasing proposals economically
• Familiarity with Enterprise Resource Planning (ERP) software such as Microsoft Dynamics GP or equivalent
• Knowledge of procurement process management and operational improvement tools
• Strong proficiency in Windows and the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Skills in planning, organizing and evaluating procurement activities
• Proven ability to negotiate effectively to secure advantageous contractual terms
• Ability to collect, interpret and analyze statistical data

Skills

• Ability to identify and resolve procurement challenges quickly
• Analytical, structured approach focused on detail and precision
• Ability to collaborate with various stakeholders and maintain effective professional relationships
• Ability to work independently, in a team and with minimal supervision
• Ability to acquire and apply new technical skills in the workplace
• Ability to work under pressure and to tight deadlines
• Initiative
• Ability to work effectively under pressure
• Strong influencing and collaboration skills across all levels of the organization
• Positive attitude aligned with the interests of the municipality and the broader community
• Physical ability to perform assigned duties
• Punctuality and diligence in the performance of duties
• Strong record of job performance
• Commitment to confidentiality and respect for the City of Dieppe’s organizational values

WORK SCHEDULE

• Thirty-five (35) hours a week

SALARY

• Based on the current salary scale
• The incumbent also receives vacation, benefits (paid by the employer) and a pension plan (employer/staff contribution).

DEADLINE

The deadline to submit an application is December 8, 2025 at 23 h 59. 

Please note that the municipality officially declared itself a francophone city offering bilingual services in 2000 (Municipal Administration Language Policy A-9). As the language of work is French, all employees must be able to communicate orally and in writing in English and French.

Revised in Octobre 2025 - Human Resources Department